Here, users are able to see all mails that have been mailed out from the company. It’s a convenient method to ensure that necessary documents or letters have been mailed out.

Filter and Search Options

 Various filter fields atop this page to limit the list of incoming mail:

• Case Number: A field to type a case number to filter mail relating to a particular case.
• From: Enter a start date for when the mail was received.
• To: Enter an end date for when the mail was received.
• Branch: Choose Branch to filter the mails received at a given branch from dropdown.
• Outgoing Mail Type – Categorize and filter sent mail by type.
• Filing Fee Collected? – Filter results by whether the filing fee was collected (Yes/No).

Outgoing Mail Log Table

The table shows a list of records for outgoing mail filtered by any filters that have been applied. The columns show the important information about each mail item:

• Case Number: The case number of the incoming mail.
• Mail Carrier: The mail carrier utilized (e.g., USPS, Certified Mail, Regular Mail, UPS).
• Mail Number: The tracking or reference number for the mail item.
• Tracking Number: A more detailed tracking number.
• Mail Medium: The medium of the mail (e.g., Electronic, Postal).
• Date Sent: The receipt date of the mail.
• Sender: The user who has received the mail.
• Branch: The branch of reception of the mail.
• Description: Short description of mail content.
• Filing Fee: Shows whether filing fee is collected.
• Balance: Displays the balance.

Users can download the report in PDF or Excel format for auditing, analysis, or internal record-keeping purposes.

To download the report:

1. Click on Audit under the side navigation menu.
2. Select Events.
3. Click on the Prior Appearances tab.
4. Click the Download Report button to export the report in your desired format (PDF or Excel).